For accountancy firms, securely storing documents is critical as they not only need to be compliant with legislation but able to retrieve correspondence and formal documents quickly and efficiently, such as a tax return. This can be difficult to balance.
Using a document management system, paper correspondence is scanned to a digital record, and emails, attachments and documents created in other systems like practice management software or the Microsoft Office Suite can be automatically stored in one place.
This helps businesses work digitally by efficiently processing and storing documents, knowing what documents and versions you have and who has access to them, ensuring compliance, and easy search and retrieval of data from documents.
IRIS Software Group is one of the UK’s leading providers of practice management software. Nearly a decade ago, it chose INVU as its partner for the provision of document management software, known as IRIS Docs. Today, more than 10,000 people working in accountancy practices across the UK use IRIS Docs.
At CED Accountancy Services, a Northants Chamber member-based in Towcester, every staff member uses IRIS Docs on a daily basis. Jaime Corbett said, “it’s very simple and easy to use, and it’s really good for saving emails and looking back at documents”.
Accountancy practices represent a significant proportion of the customers using Blisworth-based INVU’s Electronic Document Management software. To read how we have helped other accountancy firms with their business challenges, click here.
A version of this article was originally posted in the InBusiness magazine. You can learn more about this publication here.